Effective Date: 30/08/2024

Welcome to Smart Event and Promotion. These Terms of Service (“Terms”) govern your use of our event planning and promotion services (“Services”). By engaging with our Services, you agree to comply with and be bound by the following terms and conditions.

1. Acceptance of Terms

By using our Services, you confirm that you have read, understood, and agree to be bound by these Terms. If you do not agree with these Terms, you must refrain from using our Services.

2. Services Provided

Smart Event and Promotion offers event planning, coordination, and promotional services, including but not limited to corporate events, private parties, weddings, and marketing campaigns. The specific services provided will be outlined in a separate service agreement (“Service Agreement”) specific to each client.

3. Service Agreement

A detailed Service Agreement will be provided to each client, specifying the scope of services, timeline, deliverables, and pricing. The Service Agreement must be signed by both parties before any work begins. Any changes to the Service Agreement must be made in writing and agreed upon by both parties.

4. Payment Terms

Payments for our Services are outlined in the Service Agreement or in Quotation. A deposit may be required to secure our Services, with the remaining balance due upon completion of the event or as specified in the Service Agreement. Failure to make payments on time may result in a suspension or termination of Services.

5. Cancellations and Refunds

• Client Cancellations: If you need to cancel our Services, you must provide written notice. Depending on the timing of the cancellation, a portion of the fees may be non-refundable as specified in the Service Agreement.
• Company Cancellations: We reserve the right to cancel our Services in the event of unforeseen circumstances. In such cases, we will provide a full refund of any fees paid.

6. Liability

Smart Event and Promotion is not liable for any damages, losses, or expenses incurred as a result of your use of our Services, including but not limited to event cancellations, changes in venue, or issues related to third-party vendors. We are also not responsible for any indirect, incidental, or consequential damages.

7. **Third

7. Third-Party Vendors
Smart Event and Promotion may work with third-party vendors to provide certain services (e.g., catering, venues). While we strive to partner with reputable vendors, we are not responsible for their performance, actions, or any issues that may arise from their services.

8. Client Responsibilities

As a client, you are responsible for providing accurate information, making timely decisions, and communicating effectively with Smart Event and Promotion. Any delays or issues caused by a lack of communication or late approvals may affect the quality or timing of our Services.

9. Intellectual Property

All materials, designs, concepts, and ideas created by Smart Event and Promotion during the course of providing Services are our intellectual property unless otherwise agreed upon in writing. You are granted a limited, non-exclusive license to use these materials for the specific event for which they were created. Reproduction, distribution, or use of these materials beyond the scope of the Service Agreement is prohibited without our prior written consent.

10. Confidentiality

Both parties agree to maintain the confidentiality of any proprietary or sensitive information shared during the course of our Services. This includes, but is not limited to, business plans, client lists, pricing information, and personal data. Confidential information may not be disclosed to any third party without the express written consent of the other party, except as required by law.

11. Force Majeure

Smart Event and Promotion is not liable for any delays or failure to perform our obligations under these Terms due to circumstances beyond our reasonable control, including but not limited to natural disasters, terrorism, strikes, or other unforeseen events. In such cases, we will make reasonable efforts to reschedule or adjust our Services as needed.

12. Amendments to Terms

We reserve the right to modify these Terms at any time. Any changes will be effective immediately upon posting the updated Terms on our website or otherwise notifying you. Your continued use of our Services after any modifications constitutes your acceptance of the new Terms.

13. Governing Law

These Terms are governed by and construed in accordance with the laws, without regard to its conflict of law principles. Any disputes arising out of or related to these Terms or our Services will be resolved in the courts.

14. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect. The invalid or unenforceable provision will be replaced with a valid and enforceable provision that most closely matches the intent of the original provision.

15. Entire Agreement

These Terms, along with any applicable Service Agreement, constitute the entire agreement between you and Smart Event and Promotion regarding our Services. Any prior agreements, representations, or understandings, whether oral or written, are superseded by these Terms.

16. Contact Information

If you have any questions or concerns about these Terms or our Services, please contact us at:

Smart Event and Promotion
Koswatta, Malabe Road, Panniptiya, Sri Lanka
[email protected]
076 694 9537/ 0751661573